Camera Ready Submission

Please read the following information thoroughly as it details the steps you will need to take to ensure your camera ready paper is properly prepared and submitted.

Final camera-ready paper and IEEE copyright form are both due by 11:00pm EST, 3/8/13.

Copyright Form Instructions

All corresponding authors are required to complete and return to the publication chair an IEEE copyright form.

  • Download the IEEE copyright form here.
  • Read the form and fill in
    • the title of your paper
    • a complete list of authors as appears on paper.
  • Print the form, sign and date in the appropriate place, either line (1), (2) or (3). Read the form if unclear on which to sign.
  • Scan the form and email the resulting scan back to the publication chair: Dr. Paul Gratz at
  • In the email subject line please place the following text:
    • Subject: NOCS2013 IEEE Copyright form, paper #XXX
      (fill in XXX with your paper id number from the original submission).

Camera Ready Formatting Instructions (full papers and poster abstracts)

  • Full papers are limited to 8 pages for the final version of their papers, poster abstracts are limited to 2 pages.
  • Papers should be formatted in the IEEE two column conference style for "letter" or "A4" size paper with 10pt fonts. LaTex and MS Word Doc templates for use in camera ready submissions are available on the IEEE publishing templates webpage:

  • Be sure to disable page numbering in your submitted paper, page numbers will be automatically inserted by the publishing company.
  • The camera ready PDF, however you produce it, must have embedded fonts to be compatible with IEEE Xplore formatting.

PDF Requirements

When you generate your PDF file with PDF distiller please change the settings to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

  • Optimized
  • Acrobat 4.0 compatibility
  • ALL graphics at least 300 dpi resolution (higher if preferred)
  • ALL fonts MUST be embedded and subset
  • Postscript settings DO NOT override distiller settings
  • Page size is 612.0 x 792.0 points (8.5" x 11")

Tips on formatting and embedding fonts may be found at the end of this email.

Camera Ready Submission Process

  • The camera ready submission system will become available later this week.
  • The due date for camera ready submission of all papers is 11:00pm (23:00) Eastern Standard Time (EST) 3/8/13 (the site will close at this time).
  • Prior to submission, name the pdf of your paper as follows: name_XXX.pdf
    where "name" is the last name of the first author on the paper and XXX is the paper's id number from the original submission.
  • All papers must be submitted through IEEE's PDF-express Plus system for the NOCS 2013 conference. This system will both check your pdf for compliance with IEEE Xplore's requirements as well as be the collection site for final camera ready pdf's. The basic steps for submission are as follows:
    • Access the PDF eXpress website:
      • First time users create a new account (follow the instructions on the login page)
      • Use "nocs2013xp" as the conference ID
    • For each paper you wish to submit, click "Create New Title".
    • Enter the paper's title to identifying the text.
    • Click "Submit PDF for Checking"
    • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.
    • You will receive an email with your Checked PDF or IEEE PDF eXpress Plus-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
    • Once checking is complete and passed click "Refresh File Status" from the PDF eXpress home page. Two new options will appear in the status block for your paper, "Try Again" and "Approve for Collection".
      • If subsequent changes are required for your paper you may upload new versions of your paper via the "Try Again" option.
      • If you are ready to complete the submission process click "Approve for Collection" and the paper will be submitted for publication.

In case of any questions please contact the publications chair, Dr Paul V. Gratz (

Camera Ready Formatting Tips

If you're using latex for your formatting, you can use the Computer Modern (default) or times (\usepackage{times}) fonts if you use the following:

dvips -f -Pcmz < file.dvi >


dvips -f -Ppdf -G0 < file.dvi >

That should get you to a .ps file that has the right type1 fonts (Never use type3 bitmapped fonts!). Now you need to convert it to a pdf that embeds those fonts. The following command should work:

ps2pdf14 -dPDFSETTINGS=/prepress -dEmbedAllFonts=true

If you're using pdflatex to produce a pdf file directly, please check that it is configured properly to embed all fonts in the resulting pdf file. You may need to contact your latex installation guru for this... You can check the embedded status of the fonts as described below.

If you end up with a pdf file where some fonts are not embedded, you might be able to get back to an embedded state by using acrobat to export the pdf file to postscript, and then use the ps2pdf14 command above to convert back to pdf, but this time with all fonts embedded.

IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided. You can use Acrobat or pdffonts (linux program) to check whether all the fonts in your PDF are embedded fonts.

To check whether fonts are embedded in Acrobat:
  • Open the file open in Adobe Acrobat
  • Choose File>Document Info>Fonts
  • In the window that opens, choose List All Fonts and you should see a table of fonts.
  • Verify that all entries in the Type column are either Type 1 or TrueType fonts.
  • In the Used Font column, you should see "Embedded Subset" for all fonts.
  • Select OK to close the font window.
  • From the View menu, choose Use Local Fonts to turn this option off (the check mark should disappear).
  • Page through your PDF file to visually inspect each page as it would appear on another computer without the same fonts as yours.
  • Print a copy of your file and verify that everything prints as expected.

To check whether fonts are embedded using pdffonts: use the linux program pdffonts and check that all fonts are Type1, and that all fonts have a "yes" in the "emb" (embedded) and "sub" (subsetted) columns.

In case of any questions please contact the publications chair, Dr Paul V. Gratz (